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Email Security and Outlook? Risk vs. Convenience

Posted on : 30-09-2011 | By : admin | In : Uncategorized

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One of the most common questions people have when looking for a secure email solution for protection or regulatory compliance with federal laws such as HIPAA is: “Is there a plugin for Microsoft Outlook?”

Outlook is one of the most established and most dynamic email programs in the world, and it can do many things, such as manage and sort your inbox, track your appointments, manage your professional and social contacts, manage lists and groups, and allow for meetings and collaborations.To call it feature-rich would be an understatement. However, when an application tries to be so many things to all people, user security often is lost in the shuffle. The battle between giving users a useful experience and keeping an eye on security is ongoing. This explains why Adobe Systems and browser suppliers are continually providing upgrades to their products. They need continual updates in order to to remain fancy, feature-rich, and oh! …also secure, so when you click that fun-looking link or install that cute, tiny applet, your credit card isn’t drained instantly, only to be discovered weeks later when the scum bags who hacked you are lounging around a beach someplace on the island of Tortola, sipping umberella drinks you paid for. Just allowing one password to get hacked can have this long-term effect.

Secure email messaging, on the other hand, usually concentrates on only two things: Security and having an easy-to-use interface. Since it is a stand-alone application, no plug-ins or special configurations are required. Secure messaging software does work with Microsoft Outlook, and almost all other mail clients available, but the main difference is secure messages, unlike email, are never stored in your mail box on your local machine. They are kept on the secure server, which is the only place from which messages can be accessed. For many reasons, this is true of most approaches to doing secure messaging in order to keep confidential information truly safe. The less whistles and bells that may connect to and manipulate your important information and messages, the less chance we see of security holes in the “feature-rich” software risking your data, and that of your customers, vendors, and staff.

The Fallacy of Email “Security”

Email by its very nature is highly insecure as it is sent over the internet in plain text. This means any person with a packet sniffer and a hard-wired connection at your Internet Service Provider or Local Area Network can , in fact, see what you are sending across the wire and capture it to disk. The scary thing is, even a kid could do it with little research and practice. It’s not hard to learn how to hack, and is the reason why hackers are able to do it so often, as recent news reports will corroborate.

The bigger problem with standard email, which most individuals do not fully appreciate, is that it makes copies of itself all over the web. A single email transaction gets copied on the sender’s computer in their ‘Sent mail ‘ box. It gets copied again to the server that sends the email. It then gets copied again to the server that receives the email. The message then gets copied to recipient hard disk when the users retrieve the email.

Then there are all of the backups made from these emails. Most people now know they need to backup their information and email frequently, so they do. Copies of that get burned to CD or to backup servers on Local Area Networks. When a computer gets retired or the person who made the backup needs more shelf space, they toss the data in the trash, where anybody could get to it. Automated backups are also to be considered. They generally get stored in “the cloud” i.e. ( dozens of redundant servers spread all around the globe that keep many copies of your informationin) various places on the web.

Retrieved from:-http://www.antivirusmac.com/email-security-and-outlook-risk-vs-convenience/772

SQL SERVER – SafePeak – The Plug and Play Immediate Acceleration Solution

Posted on : 30-09-2011 | By : admin | In : Uncategorized

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Given how important performance is these days among SQL Server critical applications, I was excited to look into a new product by SafePeak Technologies (www.safepeak.com) that aims to immediately resolve, in a plug-and-play way, the performance, scalability and peaks challenges of SQL Server applications on the Cloud, hosting servers and enterprise data centers.

While most SQL Server shops ask me about performance monitoring and alert solutions, to allow them to identify and analyze performance bottlenecks, this unique product actually can resolve them and increase performance in dramatic ways.

SafePeak is a caching proxy that resides between the application and the database. It is unique in the way it requires neither code changes nor database changes. The only change required is routing the application through SafePeak instead of the database.

The benefits of such a solution are obvious: quick integration, immediate ROI, no complex projects and most importantly, minimal downtime for production systems.

As far as I know, this is the only true plug & play caching solution available on the market today and it can provide instant acceleration to any Cloud, hosted or business SQL Server application.

The concept
The idea behind SafePeak is that simple – repeatable queries should not be executed against the database, the result sets can be stored in RAM and can be returned immediately, in fractions of a millisecond, without the need to validate the syntax, calculate the execution plan, read IO blocks from the disk and perform data aggregation.

On transactional applications there are many such repeatable queries and SafePeak can reduce the overhead of executing them against the database over and over again.

How Does SafePeak work?
SafePeak’s solution to the performance problem is to store the result sets returned by the database in RAM, as is. When a recurring query or SP execution with the same parameters is passed through SafePeak, it will reply from RAM in a fraction of a millisecond instead of sending the query to the database, thus significantly reducing resources from the database server and the database storage.

In order to achieve this behavior, SafePeak reads and analyzes the TDS protocol (the protocol between the application and the SQL Server), making it transparent to any application working with SQL Server.

Data integrity, reliability and high availability
The main challenge with database caching is to understand in real time when data is no longer valid and should be evicted from the cache. Data can become obsolete for numerous reasons: DML, DDL, executing complex stored procedures, triggers etc.

SafePeak solved this complicated challenge with patent-pending algorithms with three parts: 1) Automatic analysis algorithm of the database schema and creation of a relations graph between all the objects in the database: tables, views, triggers, functions, stored procedures, etc.; 2) A self-adaptive algorithm that studies the application traffic, creates patterns of queries and understands their dependant objects; 3) Real-time analysis of the TDS and the T-SQL queries upon arrival of data modification event, and then flushing or refreshing in real-time the relevant cache items results.

The data on the SQL Server is always up-to-date and the cache items that remain in SafePeak memory are always up to date.

SafePeak’s team made sure to protect the application and database from potential glitches of software and hardware. Basically, in single-mode installation the worst case of any failure the traffic will be sent directly to the database server. In cluster installation, SafePeak second, the passive server takes over (Virtual IP) and becomes the active one.

Installation and configuration
SafePeak Installation is quick and simple, and is completed in few minutes. It requires a different server than the database with Windows 2008 64bit or Windows 2008R2 (VMware, Microsoft Hyper-V or any cloud virtual instance/server are supported as well).

Adding a database instance to SafePeak requires mixed authentication on the database but again, it is simple and takes few seconds. From this point SafePeak analyzes the schema and creates the relations graph, a procedure that takes between seconds to an hour and is a one-time operation. Once this is completed, you are good to go.

The application should be pointed (via connection string or etc\hosts file or a change of DNS record) to the SafePeak server instead of the database. If you have Jobs running on SQL Server using the agent then you may need to define an “alias” to the agent that will route all the jobs via SafePeak (but only if want SafePeak to be aware on any updates they may perform).

From this point SafePeak is in auto-pilot, learns the traffic patterns and does caching of whatever is possible.

There is fine tuning that can be done to improve performance in relation to stored procedures that perform dynamic SQL (inform SafePeak which objects are being accessed) and the same operation is required for CLR and encrypted objects. The application will continue to work without the configuration, but the effectiveness of SafePeak decreases. Basically within one hour the application will be accelerated.

User Interface
The nice, easy browser-based GUI allows both product management and also provides tools for performance bottlenecks identifications and analysis.

The product provides a structured way to see performance information starting with the instance level all the way through the queries execution.

On each level the product shows the amount read and records the average response time, the cached response time.

Historical information can be viewed using the product reports.

Overall, I am very impressed with SafePeak as a novel product. SafePeak is a great acceleration solution for users who want immediate results for sites with performance, scalability and peak spikes challenges.

While there are specific environments that will clearly benefit from SafePeak, such as SQL Servers with high SELECTivity and read-intensive databases, it is designed for OLTP applications. Such environments that seem to get the most out of SafePeak’s acceleration are E-commerce, Cloud and Hosted apps, large SharePoint and CRM Dynamics implementations, ERP & CRM applications.

SafePeak can significantly increase response times, by reducing network roundtrip to the database, decreasing CPU resource usage, eliminating I/O and storage access

It is simple, plug-and-play, and easily integrates into the current architecture. If you have an important SQL Server website or enterprise application whose performance affects company sales and productivity – then it is definitely worth giving SafePeak a try.

However, while SafePeak works well with SQL Server OLTP apps, it does not play well with OLAP databases. You can still use SafePeak, but you will need to specially configure CLR objects with SafePeak.

You can download a free, fully functional trial here: www.safepeak.com/download.

Retrieved from:-http://blog.sqlauthority.com/2011/08/11/sql-server-safepeak-the-plug-and-play-immediate-acceleration-solution/

Managing Email Storage Before it Becomes a Problem

Posted on : 30-09-2011 | By : admin | In : Uncategorized

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If you have a small business you’re probably running a server with Small Business Server (SBS) for email, file sharing and collaboration. SBS is a good fit for small businesses as it provides a good platform for the IT of a small organization. When the server is new, performance is great, email and file sharing work like a charm and there is more than enough space on the server to store all the files and attachments. As it’s a new server, email quotas wouldn’t be reached yet and there is still a substantial amount of email storage available.

Over time things change. Irrespective of the type or size of the organization, emails and attachments start piling up on the server. Server performance becomes sluggish because of all the files and Exchange starts slowing down due to the ever-increasing volume of emails and attachments stored. Inevitably, backups take longer and longer as storage is used up.

Email storage gets depleted over time and user mailbox quotas are reached. Initially employees will delete emails with large attachments and emails which are unimportant but soon they will have to start deleting more important email. Most people are not comfortable doing this because they would like assurance that should they ever need to refer to an email they know they have it.

Email keeps piling up because email user behavior is changing. Employees are not using their mailbox merely as a store of email but as a personal storage and document store. The inclusion of quick search in Outlook and the frequent exchange of files via email make this change a natural evolution in behavior. This change does not, however, do anything to reduce the impact on email storage – indeed it exacerbates it.

This confluence of factors forces employees to resort to non-optimal solutions to keep their email. Most people use PST files as a way to archive older emails. This is an easy choice: PST files are easy to use; it’s a free option that comes ‘bundled in’ with Outlook. Indeed, Outlook encourages this behavior: users are prompted to enable auto-archiving and all users have to do is click on the ‘Yes’ button and before an IT admin can blink PST files are proliferating all over the network.

PSTs are a compromise to the email storage conundrum: administrators can keep the mail quotas on mailboxes to control email storage requirements on the SBS / Exchange server while employees still get to keep their old email, even if in PST files.

A better solution would be one that obviates the need for such a compromise in the first place. A solution that lets organizations control email storage on the SBS/Exchange server while allowing employees a virtually unlimited mailbox that doesn’t involve the hassles and problems associated with PST files.

Retrieved from:-http://www.gfi.com/blog/managing-email-storage-problem/

Functioning Of Email Server Smtp

Posted on : 30-09-2011 | By : admin | In : Uncategorized

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Development of internet and technology has brought a lot of convenience and has made sending and receiving messages so easy which was really difficult in the past and was considered a tedious task. Writing letters on paper or postcard, sending them through postal service took a lot of time in reaching its destination. But now it is possible to send and receive mails very quickly just by pressing a key. Sending and receiving mails take place so quickly that we are bound to think how does this actually happen. The main element responsible for email communication is the Email Server SMTP. The technology behind the functioning of the email server is really interesting.

Actually, email communication is possible due to Email Server SMTP and POP3. There are many email software packages and all these work in a similar manner; that is, they download the incoming email into the computer from the server of the concerned email account. Communication over the internet is possible through client-server connectivity. This can be explained in the following way- the client computer is connected to the server, which is another computer, through a unique internet protocol address on the internet. The server hosts all the requests sent by the client computer and serves by providing various web pages. Servers are high speed machines and their main job is to serve the requests made by millions of client servers.

When a mail is sent, the system is connected to the senders email services mail server. This is a centralized computer which takes care of a specific service like an email server handles emails. Now the Email Server SMTP passes the mail to another SMTP Server and then to the terminus through several hops. There is a sender and a recipient for every email. When sending an email the client gets connected to the SMTP Server of the senders email service. Then it transmits the address of the sender, address of the recipient and the content of the mail. The SMTP finally locates the recipients domain on the basis of the recipients email address. The process becomes simple if the domain of the recipients email id is the same as the sender.

The domain refers to an exclusive web address known as Internet Protocol address. The Domain Name Registry stores the link between the domain names and their IP address. The SMTP Server then calls the DNS Server which in turn provides the address. The SMTP Server sends the email to the SMTP Server of the recipients mail service. This server checks whether the email address of the recipient is present in its list and then sends it to POP3. POP3 servers are responsible to store the email ids. Each email id has a username and a password. The mail remains with the POP3 server until the recipient checks the mail by logging in.

This is the mechanism behind the fast and less time consuming mailing system which would not be possible without Email Server SMTP or SMTP Server. It is the most advanced mailing system because it handles millions of requests made by the clients from all over the world.

Retrieved from:-http://www.articlesnatch.com/Article/Functioning-Of-Email-Server-Smtp/2801904

Do You Really Need an Outgoing Mail Server?

Posted on : 30-09-2011 | By : admin | In : Uncategorized

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If you are a business owner or a self employed professional, one of the most important things that you need to have is email functionality. Email is the preferred communication of many in the modern business world. Having email functionality means you can be able to correspond with your clients and contacts efficiently and effectively. This is why, it is highly imperative that you make investments in a good outgoing mail server. The server is a crucial part of a reliable email system. It is in charge of making sure that all emails are properly delivered to the right email addresses. This means all you have to do is to send the email message to the mail server and the mail server will do the rest. As soon as you send the message to the mail server, you can expect that the email will be delivered to its recipient a short time after.

Retrieved from:-http://www.eljaysbooks.com/do-you-really-need-an-outgoing-mail-server-981195.html

Effective Outgoing Mail Server Solutions With An SMTP2Go SMTP Server

Posted on : 30-09-2011 | By : admin | In : Uncategorized

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An effective outgoing mail server solution is one of the most important things that a modern day professional needs to have. Having your own smtp server ensures that you have a reliable system in place to send and receive all the important emails that you have. It also helps establish your reputation as a consummate professional to your clients and your contacts. One of the best systems available that can effectively enable you to do this is the smtp2go server.

SMTP2Go is one of the most popular email systems in the market today. It is preferred by many Information Technology professionals as well as email power users. It has a lot of unique features that are very beneficial to many professionals who need an email solution.

One of the best features of SMTP2Go is the fact that it is very easy to set up. It is so easy that the people behind the SMTP2Go email system practically guarantee that you can effectively set up the mail server in just two minutes or less. All you have to do is to identify the operating system that you are using and follow the step by step guide written exactly for that system. You do not need to have a high level of technical knowledge and skills. All you need is the ability to properly follow instruction.

With SMTP2Go, you can be able to send emails from any location as long as you have access to any email capable device. This is very convenient because you can use your work computer, personal laptop or even your smart phone to send the emails that you need.

Retrieved from:-http://www.letstalkmarketingshow.com/technology-news-articles/effective-outgoing-mail-server-solutions-with-an-smtp2go-smtp-server/

How to stop spam and stupid email

Posted on : 30-09-2011 | By : admin | In : Uncategorized

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You’re tired of spam and other nonsense email. And maybe you’ve found out that, on Gabriola, getting on one email list can mean that you find yourself getting email from five different groups and two commercial entities. Yikes. What’s a person to do?

Here I’ll tell you how to get free disposable email addresses: addresses that will forward your mail to your real address, but only work for so many instances, unless you specify otherwise. It’s great for avoiding spam and all sorts of other email annoyances.

The service I use for this is spamgourmet, which is free. They’ve been around for over a decade, and I’ve been using them for just as long. They have never once done me wrong, and they’ve got a fine reputation.

Here’s how it works. Let’s say my username at spamgourmet is zingychocolate. It isn’t, but let’s just pretend.

Now, suppose I meet you at Twin Beaches and we talk about the boats you build. I want to give you my email address so that you can send me more information… but I don’t want to give you my real email address. I’ll make up a spamgourmet address right there on the spot, just for you. It it will be something like boatguy.4.zingychocolate@spamgourmet.com.

The boatguy part will remind me of who you are when you write.
The 4 means that you can send me four separate pieces of email. If you send a fifth, I won’t get it. It will just disappear into the void, unless I go to my spamgourmet control settings to say that you’re an ok dude after all, and should be allowed to send me unlimited messages.
zingychocolate stands in for my real username at spamgourmet.
spamgourmet.com is just the way it all wraps up, with the spamgourmet domain name.
Easy enough, isn’t it?

Now when I buy a thing from Amazon, I can use a spamgourmet address that is only for Amazon. When I join a Gabriola club, I can give them an email address that I’ll use only for them. And on and on.

Suppose I suddenly start getting spam. If I’ve used spamgourmet for everything, I’l know right away who’s done me wrong. If I see that spam is coming to me through the gabriolacafename.7.zingycholate@spamgourmet.com address, I’ll know it’s the gabriolacafename people who’ve shared their mailing list.

Note the number in the email address – once I’ve received 7 emails, this address will expire, so no big deal there. If I want to end the problem sooner, I just log in to spamgourmet, change the settings for that email address, and poof! End of spam problem.

There are many more spamgourmet features; go read about them if you’re interested.

Now, if you’re really interested in stopping all spam, you would want to first get a new primary email address. If your you@islandweb.com or you@gmail.com or you@shaw.com address is already getting spammed, why not kill off that address and start fresh with a new one? Become somethingelse at that place, then get a spamgourmet address to forward to your new, squeaky-clean email address.

Are there any disadvantages to using spamgourmet? In all these years, I’ve only found one. Every once in a long while, the spamgourmet mail server will slow down a bit, so the mail some guy sends to you through spamgourmet takes two hours to arrive in your mailbox. Crazy slow! On the other hand, this is quite rare.

Retrieved from:-http://gabriolan.ca/2011/08/05/spamgourmet/

reduce chances of hackers misusing your server with secure server email

Posted on : 30-09-2011 | By : admin | In : Uncategorized

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There are many hackers who benefit from other peoples information; they hack the email servers and then the whole business is open in front of them. So protect your business and email servers with Secure Server Email. Likewise, other competitors can also send their agents to get the information of your business and the easiest way that can leak your information out is through emails. That’s why it is very important to protect the email server of your business especially if you are making most of the communication through emails with other officials. This secure server also helps to increase the efficiency of your business and employees since you know your email server is secured therefore you can easily and freely contact with other people. Make your business grow more and reach new height by introducing this latest and advanced technology server in your business which also acts as a guard to the business.

Retrieved from:-http://www.nypennregion.org/technology/computers/reduce-chances-of-hackers-misusing-your-server-with-secure-server-email


Posted on : 30-09-2011 | By : admin | In : Uncategorized

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If you find that your site needs to save on bandwidth or that you are hosting copyrighted content that you do not want other sites to hotlink to, then you may wish to set up hotlink protection. Hotlink protection will prevent these sites from linking directly to these files or images. This video tutorial will show you how to set this up in cPanel.

The demonstration will start after you have logged into cPanel. If you do not know how to login, then please see our demo on how to do so. The video will begin by showing you how to navigate to the Hotlink Protection panel. From here you’ll see the list of sites that will be allowed to hotlink, and where you can set up which files to protect. We’ll show you how to set up the protection to protect these files. Should you decided that you no longer want to protect these files from hotlinking then we will demonstrate how to turn of the protection for cPanel as well.

Retrieved from:-http://www.vpshosting.com/vps-video-tutorial/setup-hotlink-protection-cpanel/

Email Consolidation: How To Forward Email To Other Accounts

Posted on : 30-09-2011 | By : admin | In : Uncategorized

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In my previous article in this series, How-To Collect Email From Other Accounts, I examined the most common way in which you can consolidate two or more email accounts in the cloud. But it’s not the only way. In addition to configuring your primary email account to collect email from other, secondary, accounts, you could alternatively configure your secondary accounts to forward mail, automatically, to your primary account.

As I noted previously, the advantage to this type of configuration is that it happens automatically as mail comes in, so depending on the speed of your main account’s email collection, this could actually be more immediate. (Some email services don’t let you configure how frequently to check for mail at secondary accounts.) The disadvantage, however, is that you lose the ability to automatically act on behalf of the secondary account when accessing forwarded mail (and sending new mail) from the main account. That’s because the main account has no real understanding of where your email has come from. But, as it turns out, there is still a way to configure this capability separately, and manually, as you’ll see below.

As with the previous article, this article will utilize two of the most popular (and free) email services, Microsoft Hotmail and Google Gmail. But as before, this general process should work with almost any email services, though the details and capabilities will vary from service to service.

OK, let’s jump in. First, we’ll look at forwarding Gmail-based email to Hotmail, and then the reverse.

Forwarding Gmail-based email to Hotmail

In this scenario, Hotmail is the main email account and Gmail is the secondary account. You will configure Gmail to automatically forward any incoming mail to Hotmail.

Using Gmail’s web interface, navigate to Options | Mail Settings | Forwarding and POP/IMAP. Under the top section, Forwarding, you will see options to disable and enable forwarding, and a button for adding a forwarding address.

Click the Add a forwarding address button and then enter the (Hotmail) email address to which you’d like to forward mail. Then, click Next. The next screen notes that a verification email has been sent to the email address you configured.

Click OK to close this screen.

In a separate browser or tab, logon to your Hotmail account. You will have received (or soon will) an email from Gmail Team titled Gmail Forwarding Confirmation (#12345678) – Receive Mail from [account-name]@gmail.com‏ (or similar). This email includes a confirmation code, which you’ll need to paste into Gmail’s Mail Settings. Copy that code to the clipboard and return to Gmail.

In Gmail Settings, paste the code into the Verify box in the Forwarding section and click Verify.

Now that you’ve configured an account to which you will forward your Gmail-based email, you need to actually enable that forwarding. And this is done via the top two options in the Forwarding section of Gmail Mail Settings. By default, the top of these two choices, Disable forwarding, is selected. To enable forwarding, you’ll need to click the bottom choice, whose name begins with “Forward a copy of incoming mail to”.

Then, in the first drop-down box, select the Hotmail email address you previously configured for forwarding.

Then, in the second drop-down box, you can choose from the following options: Keep Gmail’s copy in the inbox, Mark Gmail’s copy as read, Archive Gmail’s copy, or Delete Gmail’s copy. I happen to choose “archive Gmail’s copy” here because I like my inboxes to be clutter-free, but obviously this is a personal decision.

Then, scroll down to the bottom of the page and click the Save Changes button.

OK, that will do it for email forwarding. But two issues remain.

First, when setting up forwarding in this manner, only new messages are forwarded. So if your goal was to move previously received email from your older (Gmail-based) account to your new (Hotmail) account, you might consider using the “collection” method described in Email Consolidation: How-To Collect Email From Other Accounts instead of this method. Or, you could later load both email accounts into a Windows email application–either Windows Live Mail or Microsoft Outlook–and manually drag and drop email messages between the two accounts. This latter activity is a possibly a good topic for a future article in this series, but it’s pretty straightforward if time consuming.

Second, while forwarding email solves one of the issues with email consolidation, it doesn’t do anything to help your main email service send email as if it were the secondary email service. That previous “collection” method does do this. But if you want or need to forward and not collect email, you can in fact still configure your new main account to send mail on behalf of your secondary account. You just need to configure that manually and separately. So let’s look at that now.

In Hotmail, choose Options | More Options | Sending/receiving email from other accounts. At the bottom of this page is a section titled “You can send mail from these accounts.” When you set up Hotmail to collect email from another account, that secondary account is automatically configured here too. But since we’re forwarding mail to this account, we’ll have to set that up separately.

Click “Add another account to send mail from.”

In the next screen, enter your Gmail email address and then click the Send verification email button.

Now, return to your Gmail inbox in the web-based version of that service. You should have a message from your Hotmail account (or soon will) titled Windows Live Hotmail: Verify your email address. That message includes a URL you need to click to verify your ability to send email on behalf of Gmail.

When you click that URL, a success message will open in Hotmail.

To test that this works, start a new email message from Hotmail. If you click the large “From” address at the top of the screen, a drop-down menu will appear letting you choose between your main (Hotmail) and secondary (Gmail) account.

You can also optionally configure Hotmail to use that secondary Gmail account as your default account for sending email. If you do this, the Gmail account will be preconfigured as the “From” address for all new email messages. (You can still change to the Hotmail address via the drop-down, of course.)

Forwarding Hotmail-based email to Gmail

In this scenario, Gmail is the main email account and Hotmail is the secondary account. You will configure Hotmail to automatically forward any incoming mail to Gmail.

In the Hotmail web interface, choose Options | More Options | Email forwarding. By default, Hotmail is configured to not forward email. So select the option titled Forward your mail to another account. Then, in the text box titled Where do you want your messages to be sent?, type your Gmail-based email address. Then, optionally, check the box titled Keep a copy of forwarded messages in your Windows Live Hotmail inbox.

Note: Hotmail does not allow you to automatically file forwarded email in a different folder than the Inbox, which would be nice.

Click Save.

And … That’s it. There’s no email verification, nothing. Hotmail email will simply be forwarded to Gmail, with no further effort on your part. (That said, it’s not particularly fast in my experience.)

As with the Gmail forwarding to Hotmail described above, however, two issues remain. First, only new messages are forwarded. So if you wanted to move previously received email from your secondary (Hotmail-based) account to your main(Gmail) account, you might consider using the “collection” method described in Email Consolidation: How-To Collect Email From Other Accounts instead of this method. Or, you could later load both email accounts into a Windows email application–either Windows Live Mail or Microsoft Outlook–and manually drag and drop email messages between the two accounts.

Second, you may want to configure your primary account (Gmail) to be able to send mail as if it were the secondary (Hotmail) account. The previous “collection” method does configure this capability automatically. But if you want or need to forward and not collect email, you can in fact still configure your new main account to send mail on behalf of your secondary account. You just need to configure that manually and separately. So let’s look at that now.

In Gmail, navigate to Options | Mail Settings | Accounts and Import. In the middle of this page is a section titled Send mail as. In this section, click the Send mail from another address button. This will trigger a setup wizard that appears in a smaller, separate window.

In the first step of the wizard, edit your name if required and enter your secondary (Hotmail-based) account’s email address. Click Next Step.

In the second step, you need to choose Send Mail (SMTP) server, which can be Gmail (the default) or Hotmail. You should choose the Hotmail option, as the Gmail SMTP server will change your From address to indicate that Hotmail-based mail is being sent through Gmail. Click Next Step.

Next, you are asked to send a verification email to your Hotmail address to ensure that you own that account. Click the Send Verification button.

Now, open the Hotmail inbox in a different browser window or tab. You should have received a new email from Gmail Team called Gmail Confirmation – Send Mail as [Hotmail account].‏ This email contains a confirmation code. Copy that code into the Windows clipboard and return to the Gmail wizard. Then, paste the code into the waiting text box and click the Verify button.

The wizard window will disappear and you’re now free to send mail from your Gmail or Hotmail account from within Gmail. To test this, start a new email message in Gmail. As you can see, the From address is now displayed as a drop-down box, and if you click this box you can choose between your main/default email address (Gmail) and your secondary account (Hotmail).

As with Hotmail, Gmail also lets you optionally use a secondary account as your default email for new messages. To configure this, navigate to Options | Mail Settings | Accounts and Import in Gmail and then select the default account you prefer in the section titled Send mail as.

Final thoughts

As with the collection method, email forwarding gives you another way to consolidate two or more email services into a single location, which can be very convenient. Unlike with email collection, however, email forwarding will not automatically forward previous email message or configure your new main email account to send email on behalf of secondary accounts. You can do both manually however, and if you’re required to forward and not collect, because of a limitation of your main mail service’s account type, this is certainly a viable alternative. I find email collection to be simpler, and generally better, but it’s nice to have forwarding available as an option. And if you’re consolidating multiple account as I am, you may even find that you need to mix and match between these two consolidation types.

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